Tips for Running a Successful Board Meeting

If it’s in person or via a virtual meeting, executing an effective board meeting requires careful planning and attention to detail. It’s also important to create an environment that is productive for your meetings, which will allow your attendees engage in healthy debate and develop new insights.

The chair of the board (typically the president or the manager of your community association) is the person who will be in charge of your board meetings. In each item on the agenda, allow every board member the chance to voice their views, ask questions or express concerns, before taking an opportunity to vote on the outcome of the matter. This will avoid any confusion later on about what was discussed, voted on, and then ratified in the boardroom.

Be clear about the ultimate goal of each item

Make sure to provide a description of what each agenda item is meant to accomplish prior to the meeting. This can help avoid confusing discussions or spending time. It’s helpful to look at the box on each item to identify whether it’s meant to inform, seek information, or to make a decision.

Don’t rush to make a decision

Many boards feel they need to take a quick decision to appease homeowners who are displeased or to avoid dragging out a problem that could end up resolving itself. This only causes your community and your board to be pushed back. Additionally, rushed decisions are usually not well executed and often lack the needed input from experts.

At a minimum, once a year Examine Your Meetings

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